AI notice
Artificial intelligence notice
Built-in transparency page under Art. 50 EU AI Act – independent of published organisation legal texts.
Artificial intelligence notice (EU AI Act Art. 50)
Controller: RD Portal (—)
—
Email: — · Phone: —
Data protection: — · —
Supervisory authority: —
This page meets the transparency duties under Art. 50 of Regulation (EU) 2024/1689 (EU AI Act) and supplements the Privacy Policy with AI-specific information under Art. 13/14 GDPR. It is not a cookie banner and does not depend on cookie consent.
1. Mandatory wording (Art. 50)
Notice pursuant to EU AI Act Art. 50: This application was developed with the support of artificial intelligence. Editorial control and legal responsibility: Jan Genz Verlag.
Persistent short notice:
Created with AI support. Editorial control: Jan Genz Verlag. EU AI Act Art. 50.
Labelling uses the official EU basic “AI” icon (Commission / AI Office, labelling AI-generated content), top right, plus plain-language text. Not the “AI GENERATED” variant: that requires no human editorial control other than prompting. Here, editorial control and responsibility sit with Jan Genz Verlag.
The first-visit banner appears on the published website (not in local development or preview). After you confirm it, it will not show again in this browser. The footer remains visible and links here.
2. What Art. 50 requires (summary)
- Art. 50(1): People interacting with an AI system must be informed unless this is obvious.
- Art. 50(2): AI-generated or AI-manipulated content (text, image, audio, video) must be marked as artificially generated or manipulated.
- Art. 50(4): Deployers who publish AI-generated text to inform the public must disclose this unless human editorial control with responsibility applies.
This website is not a high-risk AI system under Annex III of the AI Act. There is no automated decision-making with legal effects under Art. 22 GDPR.
3. Which content is AI-assisted?
| Area | Type | Labelling |
|---|---|---|
| Public website / UI copy / documentation | Developed with AI support; editorial control and responsibility: Jan Genz Verlag | EU basic “AI” icon top right, banner, footer, this page |
| Invoice OCR (optional) | Text extraction via OpenAI Vision or xAI Grok Vision | Only if an API key is configured; human review before GoBD lock |
| Vaccination catalogue (admin, optional) | Internal regeneration of catalogue logic | Admin area only |
| Hub “AI assistant” | Rule-based mock, no generative AI, no LLM transfer | Notice in the assistant UI |
No AI deepfakes, emotion recognition or biometric categorisation are used towards users.
4. Personal data and AI (GDPR)
4.1 Website transparency (this notice)
No personal data are sent to third parties for the banner/footer. Acknowledgement is stored only in the browser:
| Storage | Purpose | Legal basis | Consent |
|---|---|---|---|
localStorage key ai-act-disclosure-accepted | Remembers that the Art. 50 notice was acknowledged in this browser | Art. 6(1)(c) GDPR with Art. 50 AI Act; § 25(2) TDDDG (strictly necessary to comply with a legal obligation) | No – independent of the cookie banner |
No tracking, analytics or advertising IDs. Analytics/marketing scripts are not started by this notice and remain bound to cookie consent (currently placeholders, inactive).
4.2 Optional invoice OCR (only with API key)
| OpenAI | xAI / Grok | |
|---|---|---|
| Purpose | Extract invoice data (amount, date, sender, tax) | same |
| Data | Document image (may include names, addresses, IBAN) | same |
| Basis | Art. 6(1)(b)/(c) GDPR (accounting, GoBD) | same |
| Transfer | USA – DPA including SCCs; zero-data-retention / no training must be contracted | USA – DPA/SCCs |
| Activation | OPENAI_API_KEY and no XAI_API_KEY | XAI_API_KEY (takes priority) |
| Human control | User reviews and corrects before lock | same |
Without an API key, no documents are sent to AI providers.
4.3 Hub assistant
Uses only in-app work context (inbox/calendar/tasks) in the browser. No transfer to OpenAI, xAI or other LLM providers.
5. No automated decisions (Art. 22 GDPR)
OCR suggestions and rule-based assistant replies have no legal effect and do not replace human decisions. Invoices are locked only after manual review.
6. Independence from the cookie banner
- The AI notice is separate from the cookie dialog.
- It must not be hidden in cookie settings.
- It also appears on direct deep links (every published route).
- Dismissing it only stores
ai-act-disclosure-accepted– the cookie decision (mto_cookie_consent_v4) is unchanged. - This notice does not auto-publish pages or legal texts.
7. Retention and how to see the banner again
You can show the Art. 50 banner again by deleting this site’s data / the localStorage entry ai-act-disclosure-accepted. That is not withdrawal of GDPR consent, because the notice does not require consent.
Retention for OCR and other processing is described in the Privacy Policy.
8. Your rights
Access, rectification, erasure, restriction, portability, objection (Art. 15–21 GDPR), complaint to — (Art. 77). Contact: — / —.
9. Changes
We update this notice when AI systems or providers change. The current version is at /legal/ai. The Privacy Policy and Cookie Policy remain applicable.
Placeholders such as RD Portal come from Settings → Organization. Have your DPO / counsel review this text.